![]() You apply the numbering in a document by applying the styles. Many times you can skip directly to the Define New MultiLevel List dialog, but you should know that this occasionally fails.Įssentially, you need to link each level in such a list to an existing paragraph style. It takes you to defining the MulitLevel List as a step in the process. For the most robust numbering this is needed. If you are using Word 97-2003 look for the link on Shauna Kelly's page for those versions.Īfter you have the needed paragraph style for each level, Shauna Kelly's instructions start with the Define New List Style dialog rather than the Define New MultiLevel List dialog. Here is a parallel page for the MAC versions by John Korchok. Those instructions are for the latest Windows versions. Or go to References > Update Index.You should create a multi-level list following the directions found on MVP Shauna Kelly's page: How to create Outline Numbering or Numbered Headings in Word. To update the index, click the index, and then press F9. If you don't see the XE fields, go to Home > Show/Hide ![]() If you don't see the XE fields, go to Home > Show/Hideįind the XE field for the entry that you want to change, for example, ), and then press DELETE. If you mark more entries after creating your index, you’ll need to update the index to see them. A preview is displayed in the window to the top left.Įdit or format an index entry and update the index You can change the overall look of the index by choosing from the Formats dropdown menu. In the Index dialog box, you can choose the format for text entries, page numbers, tabs, and leader characters. To mark additional index entries, select the text, selectin the Mark Index Entry dialog box, and then repeat steps 3 and 4.Īfter you mark the entries, you’re ready to insert the index into your document. To mark this text everywhere it shows up in the document, select Mark All. To format the page numbers that will appear in the index, select the Bold check box or Italic check box below Page number format. To create a cross-reference to another entry, select Cross-reference under Options, and then type the text for the other entry in the box. If you need a third level, follow the subentry text with a colon. You can add a second-level in the Subentry box. You can edit the text in the Mark Index Entry dialog box. Select the text you’d like to use as an index entry, or just click where you want to insert the entry. These steps show you how to mark words or phrases for your index, but you can also Mark index entries for text that spans a range of pages. Word collects the index entries, sorts them alphabetically, references their page numbers, finds and removes duplicate entries from the same page, and displays the index in the document. See Bicycles." When you select text and mark it as an index entry, Word adds a special XE (Index Entry) field that includes the marked main entry and any cross-reference information that you choose to include.Īfter you mark all the index entries, you choose an index design and build the finished index. You can create an index entry for an individual word, phrase, or symbol, for a topic that spans a range of pages, or that refers to another entry, such as "Transportation. To create an index, you mark the index entries by providing the name of the main entry and the cross-reference in your document, and then you build the index. LessĪn index lists the terms and topics that are discussed in a document, along with the pages that they appear on.
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